Results of Assessments

  • Results of Assessments

A fundamental question at the end of each assessment year is always whether the Recognised Organisation’s (RO’s) Quality Management System has been adequately tested. QACE’s assessment is that, while the situation must continue to be monitored, the auditing standards are now at a high and consistent standard, a statement that is supported by the other observers of the scheme.

QACE would bring to the attention of its interested parties the following points:

While the ROs continue to demonstrate the very highest levels of competence and professionalism, the downturn in the marine industry business has affected the RO’s with significantly reduced workloads. A number have realigned their services and reduced staffing levels. At the same time, many marine organisations are carrying out similar exercises which may include reducing their technical capability. As a result, the industry can become increasing dependent on the RO’s services. Cost cutting can put pressure on the necessary surveyor support systems and affect areas such as training.

While QACE has not identified specific issues with any of the RO’s the situation is monitored as part of the assessment and questions are raised during the biennial Individual Recommendations meetings.

A final point on the issue is the need for the RO’s to include in their risk mitigation, the necessary flexibility and planning to react quickly, when the market emerges from recession, to have adequate resources in place when new projects are generated and workloads return to previous levels.

Keeping up with the ever-increasing flow of new requirements that must be implemented into the RO’s Rules and instructions is another major influence, that affects the ability of surveyors to get it right first time. QACE Collective Recommendation 4 draws attention to the issue and increasing the effectiveness of how the process is audited.

QACE has these issues at the forefront of its consideration of the assessment of the RO’s management systems.

What is being done with all the information?

In some more detail, when a summary of the assessments is prepared, several points are extracted that are relevant as potential recommendations for improvement to the RO or, as part of a trend across the ROs, as a potential Collective Recommendation (CR), or best practice. Trending items may also be relevant for potential issues to be raised in relation to the QSCS standard. Issues can also relate to opportunities for improvement to be raised with the audit bodies during the annual End-User Workshops.

Collective Recommendations 2020

  • Results of Assessments

1/ QIQS Implementation

The publication of QIQS was communicated on the 28th February 2020, and 2020 is intended as a test and feedback year. The interpretations are planned to be effective from 1st January 2021. QACE would ask that QIQS is distributed within each RO and ACB in order that ROs’ corporate functions, departments, offices and locations and the ACBs’ corporate functions, auditors and subcontract auditors are aware of the interpretations, as the parties directly involved. Any implementation feedback may be advised to the QIQS Consultancy Group representative for consideration.

2/ QIQS feedback

During audits QACE would ask that auditors asks three basic questions:

1/ Is the office/department aware of QIQS and relevant interpretations?
2/ Is the office/location in line with the interpretation? If not, will the location be in line by 1st January 2021?
3/ Are there any associated issues?